DataDam module

Vault Guard

Firearm and ammunition vault management for South African licensed dealers — vaults, customers, licences and stock, with humidity-monitored storage and an AI-assisted way to digitise the SAPS register you already keep.

Request a demo See Brew Butler

What's included

Built around how a licensed dealer actually works.

From day-to-day stock control to the SAPS-mandated paper trail, Vault Guard keeps it in one auditable system.

Vaults & Customers

Track physical vaults per site and the customers those firearms and ammunition belong to. Every customer's record shows their linked firearms and licences at a glance, scoped to your own user-agent group.

Firearms & Inventory

Firearms, ammunition, magazines and accessories tracked against a master reference catalogue, each with a printable QR code and a full work log — check-in/check-out, transfers, gunsmith work, cleaning and inspections.

Licence Tracking

Keep firearm licences and their compliance detail alongside the physical stock they cover, with intake purpose and gunsmith-work status tracked automatically as licence events.

Signature

Ledger Scan — AI OCR

Photograph a page of the paper SAPS Firearms Stock and Safe Custody Register from your phone. A self-hosted vision model reads it on a nightly batch, fuzzy-matches rows against existing stock, deduplicates suppliers into customer records and links them through a licence — then stages everything for human review before anything is written. Nothing ever leaves your own server.

Reference Catalogue

Master firearm and item catalogues — make, model, calibre — shared across the group and curated by an admin.

Vault Humidity Monitoring

Link a vault to a DataDam humidity sensor and watch live and historical readings alongside the stock it protects — the same IoT telemetry that powers the weather station platform, applied to compliance.

Group-Scoped Access

Role-gated access control with per-user-agent-group scoping, so operators only see their own vault's data while a super-admin sees across all groups.

See it in both themes

Dark by default. Light when you want it.

Every screen in DataDam — Vault Guard included — adapts instantly to each user's own theme preference, remembered across logins.

Vault Guard module home, dark theme — Module home

Vault Guard module home, light theme — Module home

Vault Guard reference firearms catalogue, dark theme — Reference catalogue

Vault Guard reference firearms catalogue, light theme — Reference catalogue

Module home and the reference firearms catalogue.

Vault Guard firearms inventory, dark theme — Firearms inventory

Vault Guard firearms inventory, light theme — Firearms inventory

Vault Guard customer records, dark theme — Customer records

Vault Guard customer records, light theme — Customer records

Every firearm tracked by vault and status, with customers and suppliers linked to each intake.

Vault Guard vault list, dark theme — Vaults

Vault Guard vault list, light theme — Vaults

Vault Guard licence tracking, dark theme — Licence tracking

Vault Guard licence tracking, light theme — Licence tracking

Every physical vault on site, and firearm licence applications tracked through to approval.

Vault Guard door and motion activity, dark theme — Vault security

Vault Guard door and motion activity, light theme — Vault security

Vault Guard ledger scans, dark theme — Ledger scans

Vault Guard ledger scans, light theme — Ledger scans

Door and motion activity across every vault, and paper SAPS register pages queued for AI-assisted digitisation.

Vault Guard reference items catalogue, dark theme — Reference items

Vault Guard reference items catalogue, light theme — Reference items

Vault Guard item types, dark theme — Item types

Vault Guard item types, light theme — Item types

The master ammunition, magazine and accessory catalogue, and the item-type categories that drive it.

Get in touch

Ready to get your register off paper?

Contact the team for a live demonstration of Vault Guard.

061 469 0018 info@datadam.co.za